Question:
Am I required to provide labor law posters for my remote employees?
Answer:
Yes. Regardless of where employees perform their work, employers are required to provide them with applicable labor law posters. This includes required federal postings, as well as state and local postings based on where the employee is physically working.
For example, if your organization is headquartered in Ohio but employs a remote worker in Florida, you must provide that employee with federal postings and Florida-specific postings – not Ohio postings. It is also important to note that some states, cities, and counties have additional posting requirements that may apply.
There are several ways employers can provide labor law posters to remote employees. When employees customarily receive information electronically, digital delivery of posters is generally permitted. One increasingly popular option is the use of a digital labor law poster platform, which provides employees with access to the required postings based on their work location. A key advantage of this approach is that posters are automatically updated as laws change, reducing the risk of noncompliance.
Another option is to print and mail physical copies of the required notices to remote employees. If this method is used, employers must remain vigilant about updates. For instance, if a state changes its minimum wage, a revised minimum wage poster must be provided to affected employees. Federal and state departments of labor typically make required posters available on their websites
Before deciding on a delivery method, employers should review applicable state and local laws to confirm what forms of distribution are permitted.
Finally, as a general rule, employers with a hybrid workforce – where some employees report to a physical worksite – must still display physical labor law posters at that location.
Article courtesy of Ahola.
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